Some invoices you will need to process won’t have had a purchase order raised for them, examples are:

• fuel for the car
• an item purchased on a company or store card
• Window cleaning
• Maintenance on a fridge

These invoices need to be emailed into Xero, prior to emailing them they need to be coded:

Here are some examples of what to write on the invoice (being careful not to write over any printed part of the Invoice):

• Any thing that gets used at the coffee machine – COS Coffee (COS is short for Cost of Sales)
• Any food items – COS Food
• Containers for storage – SBE Written Off
• New Equipment – SBE Written Off
• Staff Prizes/Vouchers – Staff Amenities
• Australia Post – Postage
• Band-Aids, Panadol or cleaning products – Cleaning/Hygiene
• Drinks/Alcohol – COS Beverage

Use Outlook on your Phone or iPad (video below)

1.Open Outlook, create a new email

2.Select the correct email for your location:

1. 1. Bundy: [email protected]
   2. Maryborough: [email protected]
   3. Hospital: [email protected]
   4. Berts: [email protected]

3. Open camera icon and select ‘document’ setting

4.Capture the document NB: you can add multiple invoices to the one email

Once you’ve emailed the PDF, a draft bill for each invoice will be raised in Xero. See video below: