Payroll Processing

• Login to Xero using your own username and password
• Log in to Deputy
• Ensure all Timesheets have been ‘approved’ before starting payroll process

1. In Deputy:

• Click on Timesheets, then export timesheets
• Choose the correct week you wish to export and then select all the timesheets
• Click export selected items
• Then export to Xero Payroll as TIMESHEETS
• This will take a minute or two to process – once you receive the message “this export was successful” follow Xero Instructions below:

1. In Xero:
   1. Go to  Payroll and then Time sheets, select the correct week, then click VIEW
   2. Check the top box, to select all the timesheets and then click approve
   3. Then Under PAYROLL again, select  PAY RUNS and add a new pay run
   4. Select the appropriate Pay Period “Weekly Pays – Week Ending ………………………”
   5. Exclude all empty payslips – the last column where all the green ticks are, click on the down arrow and select ‘exclude all empty pay slips’
   6. Need to make a manual adjustment to a staff members pay?
   7. add the appropriate earnings line and make the adjustments
   8. Type in Payslip Message
   9. Click on POST Pay Run
   10. “Are you sure you want to post this pay run?” – click YES
   11. Scroll to the bottom again and click on “Pay Run Options” – Email Payslips
   12. Scroll to the bottom again and click on “Pay Run Options”- Download ABA File
   13. Login to NAB Internet Banking
   14. Select Transfer Multiple
   15. Click on ‘by importing a direct entry file’ – drag and drop the file OR
   16. Upload the File, by locating the saved file on your computer
   17. Click Next until you receive a code on your mobile phone.
   18. Enter the code and then submit and confirm