Rum City Milk & Bay City Milk and
- Rum City Milk Supplies 174 and 290 Bourbong Street
- Bay City Milk Supplies Maryborough
- Intrepid Pipeline Pty Ltd
Each store orders several times a week, and receives a delivery docket with each order – each delivery docket has it’s own ‘docket’ number.
- At the end of each week the suppliers email us a weekly invoice for each store (it includes the entires weeks deliveries)
- This Invoice also lists the delivery docket numbers down the bottom
- When the stores orders they raise a Purchase Order in Lightspeed
- When the stock is delivered, they receive it into Lightspeed
- The first information they are suppose to enter is the Invoice #
- However they only have a delivery docket number so they enter this number
- Once the receiving in is completed, Lightspeed syncs with Xero creating a Bill in Xero
- We will end up with several bills in Xero each week from the one supplier
Hence we need to treat the weekly invoice that is emailed to us, a little differently than normal.
- Access Xero and find the corresponding bills that match the delivery docket numbers on the weekly invoice.
- Ensure the total of the bills in Xero equal the amount of the weekly invoice
- Edit the reference field in each bill and add in the Invoice # from the weekly invoice, also attach a copy of the invoice to each bill
This same procedure will be similar for the Tinana Bakery Account in Maryborough