All purchases made by Intrepid Pipeline Pty Ltd T/A MyCafeSupplies are done via the purchase order system in Xero.

This article explains how to receive stock into the system once you have physically received and check off your stock.

• Log into Xero
• Business – Purchase Orders – Approved
• Find your Purchase Order (PO) – you can search by PO number or Supplier
• Click on your PO
• Options – Copy To – Bill – Check the box ‘Mark this purchase order as fully billed’
• Click Create Draft (a draft bill will be created)
• In the reference box enter the Invoice Number from the Invoice
• Ensure each line item is the correct amount and the total GST matches what is on the invoice (you may need to change the invoice from GST inclusive to exclusive or vise vera)
• When you are happy that the PO matches the invoice, click approve.
• You then need to add a copy of the physical invoice to the bill in Xero – you can do this via the Xero App on a phone or iPad, or by scanning the invoice into dropbox and grabbing it from there